Scheduler

In case jobs needs to be scheduled to (for example) share data, this can be planned as part of the scheduler.

The following types of scheduler options are available:

Type of batch	Description
Cleanup	Use this to clean the data.
Sync	Use this to synchronize organizational data from the selected source.
Delete Document	Use this to delete all expired documents unconditionally.
Batch Document deletion	Use this to delete expired documents based on retention rules.
Applicant document transfer	Used to transfer applicant documents from HR Requests.
Notification of expiring documents	Used to notify users of expiring documents.

From the screen the following options and fields are available:

Figure 21: Scheduler

Explanation of the fields that are available:

Items	Description
App name	Name of the app in which the scheduler batch task was created.
Type	The type of batch: see table above: cleanup, sync, notifications, etc.
Job Type	Applies to sync batch jobs and defines what will be synced.
Description	Description of the Job type.
Frequency	The frequency the job should be executed.
Start date/Time	Manual entered first start date and time for the job.
Reschedule on error	Determines if the cycles should be stopped if it results in an error or if the job should be rescheduled.
Priority	Determines the order the sync should take place if scheduled on the same time. Lowest will go first. If multiple same priorities are present at the same time this will be random or based on appearance.
	(0-100)
Next run scheduled	Date and time the next run is scheduled. This will be determined based on the Start date/Time and the frequency.
Status	The last status of the job.
	Waiting
	Executing
	Error
	Finished
	On hold (can be set to this manual)
3 dot menu: Hold	Use this to change the status of the scheduled job to “on Hold”
	Figure 22: Status -> Hold
3 dot menu: Rerun	This option will be available once the scheduled job is on hold.
	This will activate the job again according to the setup.
	Figure 23: Status -> Rerun
3 dot menu: History	Use this to see the history of the jobs that have been run:
	Figure 24: History
3 dot menu: Edit	Use this to edit the created job.
3 dot menu: Delete	Use this to remove a job from the list.
New	Use this to create a new scheduled job.
	Figure 25: Add new scheduler
	For details, see below chapters.

Schedule a Sync

To synchronize data between source and the Web App, setup a synchronization batch job:

Figure 26: Scheduler -> Sync

Explanation of the fields that are available:

Items	Description
Type	This defines the sort action which should be processed. For now, this is sync, delete documents and clean-up.
Job Type	The following can be set:
	Sync Jobs
	Sync Departments
	Sync Positions
	Sync Position worker Assignments
	Sync Workers
Description	Description of the Job type.
Frequency	The frequency the job should be executed.
Start date/Time	Manual entered first start date and time for the job.
Reschedule on error	Determines if the cycles should be stopped if it results in an error or if the job should be rescheduled.
Priority	Determines the order the sync should take place if scheduled on the same time. Lowest will go first. If multiple same priorities are present at the same time this will be random or based on appearance.
	(0-100)

Schedule a Cleanup

Use this job to cleanup batch tasks of the Scheduler.

Figure 27: Scheduler -> Cleanup

Explanation of the fields that are available:

Items	Description
Type	This defines the sort action which should be processed.
Number of days	After how many days of the last batch run should a task be removed.
Description	Description of the Job type.
Frequency	The frequency the job should be executed.
Start Date/Time	Manual entered first start date and time for the job.
Include errors	If it is on then clean all the data including job those status is error.
Priority	Determines the order the sync should take place if scheduled on the same time. Lowest will go first. If multiple same priorities are present at the same time this will be random or based on appearance.
	(0-100)

Schedule Delete Document

Use this job to remove documents that are expired. Documents that have expired, will be removed from the system and can't be retrieved back. This does NOT look at retention rules.

Figure 28: Scheduler - Delete Document

Explanation of the fields that are available:

Items	Description
Type	This defines the sort action which should be processed.
Description	Description of the Job type.
Frequency	The frequency the job should be executed.
Start date/Time	Manual entered first start date and time for the job.
Priority	Determines the order the sync should take place if scheduled on the same time. Lowest will go first. If multiple same priorities are present at the same time this will be random or based on appearance.
	(0-100)

####Schedule Batch document deletion

This batch task will delete expired documents, but then based on retention rules linked to the category, not just based on the fact that documents have expired.

For explanation of the fields see above: "Schedule delete documents".

Schedule Applicant document transfer

Use this job to transfer applicant documents from HR Request to DMS.

Figure 29: Scheduler - Applicant document transfer

Explanation of the fields that are available:

Items	Description
Type	This defines the sort action which should be processed.
Description	Description of the Job type.
Frequency	The frequency the job should be executed.
Start date/Time	Manual entered first start date and time for the job.
Priority	Determines the order the sync should take place if scheduled on the same time. Lowest will go first. If multiple same priorities are present at the same time this will be random or based on appearance.
	(0-100)

Schedule Notification for expiring documents

Use this job to send notification to users for expiring documents. This functionality looks at the general parameter for defining when a document is regarded to expire soon.

Figure 30: Scheduler - Notification for expiring documents

Explanation of the fields that are available:

Items	Description
Type	This defines the sort action which should be processed.
Description	Description of the Job type.
Frequency	The frequency the job should be executed.
Start date/Time	Manual entered first start date and time for the job.
Priority	Determines the order the sync should take place if scheduled on the same time. Lowest will go first. If multiple same priorities are present at the same time this will be random or based on appearance.
	(0-100)